Archiving

NeoDocs AMS is a 'real time' Document Management / Archiving and retrieval system. This means that documents can be retrieved and viewed immediatley after printing. Also, by including scanning it gives you the ability to match documents that are asscociated to the original. Then users within the company can view output that was printed as well as other associated documents that have been scanned.

An example of the use of NeoDocs AMS is in a distribution environment, where invoices are printed with a barcode which represents the invoice number. The image (pdf, tiff etc) and the relevant index keys are obtained and stored as the invoices are generated through NeoDocs. The invoice then goes with the driver for delivery where it is signed for a proof of delivery.

When the signed document comes back it is then scanned using NeoDocs AMS barcode scanning and associated to the original invoice. This process is done by simply putting the returned invoices into the scanner's document feeder and clicking a button. Then any user that can access the NeoDocs AMS server can view the original invoice and also any associated documents, including the proof of delivery.

NeoDocs AMS works on a structure of profiles which then include the archives. This means that a customer can have different profiles for different meanings, such as branches, divisions or external customers. This also means that you can restrict the access to a profile so one department cannot view another departments documents and so on. The number of profiles a NeoDocs AMS server can have is only limited to the disk space of the NeoDocs AMS server.